Date of commencement: 24 February 2018
We are the Australian Red Cross Society (ABN 50 169 561 394) (“us”, “we”, “our”).
We take our privacy obligations seriously. We will handle personal information in accordance with all relevant laws including the Australian Privacy Act.
What is “personal information”?
- whether the information or opinion is true; and
- whether the information or opinion is recorded in a material form or not.
“Personal information” includes sensitive information such as health information. It includes information which we request. It also includes information which is given to us, which we have not requested.
May I choose not to provide personal information?
You may choose not to agree to provide the personal information we request.
If you make that choice, then we may not be able to provide you with our assistance, products, services, or opportunities. Or we may not be able to engage with you or respond to your queries or requests.
We may collect sensitive information about you, such as health information. When we do so, we will seek your consent to the collection, use and disclosure of that information at the time of collection.
Kinds of personal information we collect
The kinds of personal information that we may collect and hold about you include those listed here.
- Identifying information, such as your name and date of birth.
- Details of products or services that we provide to you.
- Information about how you use the products and services we provide.
- Records of our interactions with you.
- Contact information, such as your address, email and telephone number(s).
- Financial information, such as credit card, bank account or other payment details.
- Details of products or services that you provide to us.
- Government-issued identifiers - such as health service providers’ practitioner numbers.
- Usernames and passwords that you create when registering for an account with us.
- Social media handles and other social media profile information that you make available to us or to the public.
- Information about your health.
How we collect personal information
We collect personal information from people and organisations. This includes
- our employees
- job applicants
- the people that we provide services to
- our suppliers
- the general public (such as donors and visitors to our website)
- our other business and research partners.
We collect personal information from you when you
- accept assistance from us
- receive our products or services
- become a member or volunteer
- provide us with products or services
- submit a query or request to us
- respond to a survey or fill in one of our forms.
We collect personal information from our service providers whom we engage to provide services on our behalf.
We collect personal information by tracking your use of our websites and mobile applications (in which case we may also collect information about your IP address, location or activity). This information helps us to keep connected with you through understanding use of our website. The information we collect may include information to enable us to personalise your experience on our website and to enable us to statistically monitor how you are using our website.
We may also use this information
- to conduct marketing and promotional efforts,
- to provide information to your browser that we think may be of interest to you,
- to determine the popularity of certain content.
- We collect personal information when you participate in programs or events that we run or support.
We collect personal information in several ways. These are face-to-face; over the phone; by email; over the internet (including social media platforms); and in writing.
Purposes for which we collect and use personal information
When we collect your personal information, we will provide you with more information about the reason for the collection. We may also tell you more about any other specific matters that are relevant to collecting that information.
If you have agreed, we collect and use personal information for one or more of several purposes. These will depend upon what is relevant to your situation.
- To enable us to help through our various community programs.
- To provide humanitarian and emergency assistance.
- To provide health services.
- To manage our relationship with you, including confirming your identity, responding to any queries or requests and contacting you for follow-up purposes.
- To enable us to provide our products and services, including through retail operations;
- To enable us to raise funds – example: through direct fundraising, administering memberships and bequests.
- To administer our international programs – example: when we deploy employees, contractors or volunteers overseas.
- To analyse use of our products and services, and carry out quality assurance activities, including through working with third parties.
- To provide education and training, both internally and externally - example: to our staff and other organisations.
- To keep you informed of our activities, including through sending out newsletters and electronic communications.
- To manage and develop our business and operational processes and systems.
- To manage and resolve any legal or commercial complaints or issues.
- To comply with our legal obligations.
- To perform other functions and activities relating to our business.
We may use your personal information to send you marketing materials about products or services that may be of interest to you. You can opt-out of receiving these marketing communications from us by contacting our Supporter Services Centre 1800 733 276.
We may also use and disclose your information in accordance with your requests or instructions.
People to whom we disclose personal information
If you have agreed, we may share your personal information with some other people. This will depend upon what is relevant to your situation.
When we collect your personal the information we will request your agreement to sharing it. We will provide you with more information about the reasons for the information to be shared.
If you have agreed, the other people with whom we may share your personal information, depending upon your situation, could be amongst those listed here.
- Local authorities engaged in humanitarian work, disaster relief and other activities in which we are involved (including in places where we operate our international programs).
- Our staff, contractors and volunteers, on a ‘need-to-know’ basis.
- Other persons authorised by or responsible for you (such as your employer when you participate in one of our training programs held at your organisation).
- Our business partners, agents, professional advisors and service providers (including health service providers, translators, interpreters and other third parties we work with or engage, to provide our services.
- Red Cross or Red Crescent National Societies located in other countries, and the International Federation of the Red Cross Red Crescent Societies (“IFRC”), to further the work of the International Red Cross Red Crescent Movement in assisting those who are the most vulnerable;
- Your representatives and advisers.
- Government agencies, such as those who we receive funding from.
- Universities and research organisations.
- Payment system operators and financial institutions.
- Other parties as authorised or required by law.
In some cases, the people to whom we disclose your personal information may be located overseas, such as the IFRC and National Societies noted above.
We may also disclose your personal information to overseas organisations where you tell us to do so or you expressly consent to us doing so. In such cases, it may not be possible or appropriate for us to take the steps set out above in relation to the management of your information. We will tell you about this at the time.
Storage and security of personal information
We generally store the personal information that we collect in electronic databases. Some of these databases may be held on our behalf by third party data storage providers. We may also keep hard copy records of personal information in physical storage facilities.
We use physical and technical security processes to protect the confidentiality and security of the information that we hold.
For example, when we collect sensitive information such as health information:
- We store this information separately (both physically and electronically).
- We only allow access to our personnel who need to use the information.
We also update our processes to address new and emerging security threats that we become aware of.
Access and correction
You may want to access any of the personal information that we hold about you. You may also want to correct some aspect (for example, because you think it is incomplete or incorrect). If so, please contact our Privacy Compliance Team using the contact details below.
To make sure your information is only given to you, we will ask you to follow an access procedure, which will include steps to prove your identity.
In some cases, we may not be able to provide information in response to your request. For example, this could happen if for example it would interfere with the privacy of others or result in a breach of confidentiality. In these cases, we will let you know the reasons why we cannot comply with your request.
Queries and complaints
We aim to always meet the highest standards to safeguard your privacy.
If we have not responded to you within a reasonable time or if you feel that your complaint has not been resolved to your satisfaction, you are entitled under the Privacy Act to make a complaint to the Office of the Australian Information Commissioner. You can contact that office:
- by phone on 1300 363 992.
- Teletypewriter (TTY) users phone 133 677, then ask for 1300 363 992.
- Speak and Listen users phone 1300 555 727, then ask for 1300 363 992.
- Internet relay users connect to the National Relay Service, then ask for 1300 363 992.
Changes to this policy
Privacy Compliance Team Contact details
If you require any further information from us on privacy matters, please contact our Privacy Compliance Team at:
Legal & Policy Unit
Australian Red Cross Society
155 Pelham Street
Carlton VIC 3053
Tel: 61 3 9345 1800
Fax: 61 3 9348 2513